How many times have you or someone you know plastered a Gantt Chart on an entire wall? From time to time, that may serve a purpose but what happens when you want to distribute it at a meeting? For instance, certainly you don’t want to take your 6×6 (or more!) page grid and staple them. That would leave your audience with a packet that includes blank pages and pages with bars with no tables.
Here’s how to solve that problem. Your goal is to create print outs that are one page in width. In other words, you can have as many pages as you want vertically but you only want one page horizontally. That way, you will have print outs with both the table and the Gantt Chart on the same pages.
Remember WYSIWYG? It’s not a term used much today but it stands for What You See Is What You Get. What does that mean to you? Essentially, what you see on your screen is what you will get as your print out. Right before you print, look at your screen and do these two things:
- Modify your table to show only the fields that are necessary. You may hide some columns, scroll the table side so some columns are no longer visible, or reposition your split bar.
- Adjust your Gantt Chart and ensure that you can see both your start milestone and your finish milestone without scrolling horizontally. You can do this quickly by clicking the Zoom In or Zoom Out buttons on the Formatting toolbar.
Take a look at your print preview. Rather than having a 6×6 grid, you should now have a 1×6 grid. Just staple and distribute!
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